General Data Protection Regulation (GDPR)

Data Collection

Purpose for processing the data

Travel and Transport collects this data to provide our services and fulfill requests made by or contractual obligations to you and/or your employer or the company you are otherwise traveling or attending a meeting on behalf of. Where necessary, Travel and Transport will request your consent to the collection of this data.

Recipients of the data

Your personal data collected by Travel and Transport may be shared with or disclosed to (i) Travel and Transport affiliates, partners, subcontractors and agents as necessary to provide our products and services; (ii) Travel and Transport contractors, service providers and other third parties providing ancillary services to support our business (e.g., payment processors); (iii) third party service providers to fulfill travel arrangements and reservations (e.g., Global Distribution Systems, airlines, trains, rental car and other ground transportation companies, hotels, cruise lines and other related travel vendors); (iv) your employer or the company you are otherwise traveling or attending a meeting on behalf of for reporting, auditing, tracking and other purposes as necessary; (v) third party service providers you, your employer, or the company you are otherwise traveling or attending a meeting on behalf of request we send personal data to (e.g., safety and tracking information providers, companies providing weather information or travel alerts); (vi) we believe reasonably necessary or appropriate under: (a) applicable law, (b) to comply with legal process, (c) to respond to requests from public and government authorities, (d) to carry out our obligations and enforce our terms and conditions applicable to our products and services, (e) to protect our operations or those of any of our affiliates, (f) to protect our rights, privacy, safety or property, and/or that of our affiliates, you or others, (g) to allow us to pursue available remedies or limit the damages that we may sustain (e.g., exchanging information with other companies and organizations for the purposes of fraud protection and risk reduction).

Period of storage of the data

Travel and Transport retains personal data for the period necessary to fulfill the purposes outlined herein, unless a longer retention period is required or permitted by applicable law. When determining how long to retain personal data, we take into account the necessity of the personal data for the provision of our services, applicable laws and regulations (including data protection laws) and our contractual and legal obligations.

Your rights with respect to your personal data

You may choose what personal data (if any) you wish to provide to us; however, if you choose not to provide certain details, your experience with some or all of our services or products may be affected. To the extent you provide us with your personal data and as required by applicable law, you have the right to access your personal data and confirm the processing of your personal data. Also, where applicable, you have the right to rectify inaccuracies or errors, erase, restrict the processing, object to processing, withdraw consent to the processing of your personal data (or opt-out where applicable), and where applicable, the right to data portability of your personal data. If you wish to exercise any of your rights as described herein, please contact our Office of the Data Privacy Officer at privacyoffice@tandt.com. Your request should include, at a minimum, your first and last name, employer (or the company you are otherwise traveling or attending a meeting on behalf of), email address and employee identification number (if available) so that you can be identified and validated. Depending on your request, we may review the request with you and/or your employer, or the company you are otherwise traveling or attending a meeting on behalf of, to assist in resolving and responding to the request.

Data Protection Officer

Name: Office of the Data Privacy Officer
Email Address: privacyoffice@tandt.com

Travel and Transport's Contact Information

General contact information can be found here. All GDPR related requests should be sent to the Office of the Data Privacy Officer using the email address listed above.